Florida’s State Fire Marshal has a public boiler search for registered equipment, but the public row and an owner’s inspection upload are different records. The Boiler Safety portal says visitors can view certificate information, boiler type, certificate fees and outstanding violations; linked owners can sign in to see their boilers and upload inspection, ASME and CSD-1 reports. Start with the equipment’s location or jurisdiction number, then decide whether the public view answers your question or whether you need the underlying report.
Search for the correct boiler, not just the building
The official search form offers a street number and street name, location name, city, county, ZIP code, and jurisdiction number. It calls for a six-digit jurisdiction number, with leading zeroes in its example. A location name can be entered in whole or part. These are public form labels; no specific address or boiler was queried for this guide. A large hotel, school or plant may have multiple boilers at one address, so compare the jurisdiction number and equipment description before preserving a certificate or violation entry.
- Known jurisdiction number: Enter that six-digit key first and compare the returned location with the equipment label or prior paperwork.
- No equipment number: Try the street and city or the location name; check each candidate’s boiler identity rather than assuming the first address match is yours.
- No match: Check city, county and address variants, then keep the exact failed criteria for a State Fire Marshal records inquiry.
The public portal’s certificate and violation fields are valuable status leads. Do not assume that the public view includes every report an owner or insurer submitted. A fee entry likewise does not prove that an inspection passed or that a certificate is current. Save the public result’s equipment identifier, certificate date or expiration field if shown, and the page’s retrieval date; use the underlying dated document when a transaction depends on the exact inspection outcome. Our final-inspection status guide explains why a status label and a completed report should be kept separate.
Owner uploads and inspection records follow another route
The Boiler Safety portal describes My Account / My Boilers as the owner-linked area for viewing associated equipment and uploading inspection, ASME and CSD-1 documents. A public visitor should not infer that a report was never filed because the public registry does not display the upload. If a property manager says an inspection was submitted, ask for the report date, inspecting agency, unit number and any State Fire Marshal acknowledgement. Those particulars help the agency identify the filing without confusing one boiler with another at the same property.
For copies of boiler inspection reports, the Florida Department of Financial Services’ common public-records requests page directs that record type to the Division of State Fire Marshal at OpenGovernment@MyFloridaCFO.com. Use the agency route when the public row is missing or when you need the report itself. Name the equipment’s jurisdiction number if known, location address, owner or location name, and inspection date range. State whether you seek an inspection report, certificate, or violation record so the request does not collapse several distinct files into “boiler history.”
For example, a public result may show a certificate while an owner points to a more recent inspection. Compare the dates and unit number. The new report may still be in the owner’s filing route, or the certificate may not yet reflect the later event. The public page alone cannot resolve that difference. Conversely, an outstanding violation field needs the actual notice and subsequent correction record before anyone can describe its disposition. A blank public result is not proof that no boiler, report, or certificate exists. The city-versus-county records guide is useful when a separate local building permit for associated construction is also in question; that local permit is not the State Fire Marshal’s boiler certificate.
How to tell if a Florida boiler certificate should still be current
Florida certificates run on a fixed cycle, so you can check a result’s dates against it. The State Fire Marshal’s boiler safety laws and rules summary sets it out:
- High-pressure boilers get an internal and external inspection once a year, and the certificate is valid for 12 months from the inspection.
- Low-pressure boilers need an external inspection every two years and an internal inspection every four years where the construction allows one. Their certificates are valid for 24 months.
- An insured boiler is inspected by the owner’s insurance company. An uninsured boiler is inspected by the Division of State Fire Marshal. Either way, the owner schedules the inspection.
- After a renewal inspection, the state mails an invoice. The certificate of operation is issued only once that fee is paid, which is why a public row can show an inspection with no current certificate.
On site, Florida Statutes chapter 554 requires the certificate to be posted under glass, or similarly protected, in the boiler room. That posted copy is the quickest cross-check against what the search shows. The same chapter leaves some smaller units out entirely, such as directly fired potable hot water boilers at or under 400,000 Btu per hour, 210°F and 120 gallons, so a missing record doesn’t always mean a missed registration.
If you need a list rather than one boiler, the DFS common public records requests page also lists Registered Boiler Lists as a State Fire Marshal record, requested through OpenGovernment@MyFloridaCFO.com. Owners who can’t get into the Boiler Safety portal are told to contact their boiler inspector of record to start registration.
Official Florida Division of State Fire Marshal and Department of Financial Services pages checked October 20, 2026.